Employee onboarding Kanban template

Coordinate access, equipment, introductions, training, role milestones, and follow-up without making a new employee chase five departments for basics.

1. Pre-Start

Employment/admin paperwork confirmed
Email/accounts created
Equipment prepared
Workspace/access arranged
First-week calendar drafted

2. Day One

Welcome and team introduction
Access/equipment check
Role and priorities overview
Policies and required training assigned

3. First Week

Core systems training
Meet key partners
First small deliverable
Questions/check-in

4. First 30 Days

Role-specific milestones
Feedback checkpoint
Additional access/training gaps
Clarify next 30-day goals

5. Complete / Ongoing Development

Onboarding checklist closed
Remaining development tasks moved to normal workflow
Onboarding feedback captured

Privacy matters

Keep sensitive HR information out of a general team board. Use the board for workflow status and non-sensitive tasks. Store protected personnel records, medical information, identity documents, background information, and other restricted data only in the systems authorized for that information.

Make the routine repeatable.

Turn recurring onboarding tasks into a workflow so every new hire gets the basics consistently.

Build it in Strikd